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Technical Assistant/Administrator
 
Title: Technical Assistant/Administrator
Category: Administrative / Clerical
Job type: Contract
Job status: Full Time
Salary: £15.00 - £16.00
Salary per: hour
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Description:
Technical Assistant

Our client is an International Multi Disciplined Engineering Company.  An opportunity has arisen within their Project Delivery team.

Project Delivery (PDD) combines the best in engineering, surveying design and project management to provide a full suite of services to clients in the public, private and commercial sectors. Whether designing/project managing iconic buildings or maintaining property portfolios, our pride and passion is in offering intelligent, sustainable solutions and unrivalled expertise.

They are seeking a Technical assistant, based in East Anglia (Colchester based work), who will assist the project delivery of multidisciplinary schemes. You will be involved in the bid process and assisting with the day to day management of a number of framework contracts.

Our Client's need to recruit comes from the success of their division and the expected growth across a variety of sectors, predominantly in Blue Light and Education. This is a great opportunity for you to work and develop within an internationally renowned consultant, working on a variety of multidiscipline projects.

Requirements

- Assist the framework managers in day to day management of a framework.

- Administer Call off Contracts

- Utilize contract approval systems (CRM/I gate)

- Assist setting up job numbers and project set up – admin/ Filling.

- Assist with monthly project financial reporting and update project tracker

- IT skills, with experience of Excel software essential.

- The ability to make decisions, act on your own initiative and operate in a pro-active way.

- A proactive and flexible working attitude.

- A strong head for figures, excellent accuracy and attention to details.

- Excellent organisational skills & demonstrable evidence of working to deadlines.

- Self-motivated and driven with a ‘can do’ attitude.

- Ability to act professionally with discretion and in confidence.

- Excellent verbal and written communication skills.

- Confident in dealing with clients, junior & senior staff.

- Ability to work without supervision with a proactive and flexible working attitude.

Responsibilities

- Assisting in the delivery of framework management and contract administration to agreed brief, scope and budgets.

- Communicating, liaising and managing the PM`s on a project by project basis.

- Providing financial and administrative support to project managers, commission managers and senior management. Setting up internal Job numbers, including collating fee and time forecasts.

- Logging and recording jobs on fee claims and billing spreadsheets under the relevant budgets, and tracking contract changes.

- Drafting and submitting invoices ensuring claims are maximised.

- Attending internal project finance reviews with project managers. Challenging costs, additional revenue opportunities, encouraging Project Managers to manage additional fee opportunities and contract notices.

- Creation of bespoke reports for internal and client management teams and board reviews.

- Liaising with the Management team and Financial Controller to resolve and advise of any problems, issues or risks.

- Talking to client budget holders, dealing with client financial queries & building / maintaining a good relationship.

- Chasing debt & coordinating the responses from Project Managers, Project Directors and the Management team.

- Managing client Purchase Orders and assist with change control under client contracts.

- Assistance in developing quotes for professional services beyond the scope of the contract

- Assistance of setting up the contract and controls, managing project trackers / databases.

- Supporting & providing information for client reporting including progress of clients’ works and client budget monitoring.

- Assisting in collation of information and helping project managers to comply with in house processes and procedures.

- Management of year-end financial processes

 

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Scantec Personnel Limited is acting as an employment business and an employment agency. For contract or interim roles (and unless otherwise stated), all pay rates stated are on a Limited Company basis.

Due to the high volume of applications Scantec receives it is not always possible to acknowledge every application. Shortlisted applicants will be contacted within 28 days. If you don’t hear from us within 28 days your application has not been shortlisted at this time, to be considered for future vacancies please register with us on our website.
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