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Accounts Payable Assistant
 
Title: Accounts Payable Assistant
Category: Construction
Job type: Permanent
Job status: Full Time
Salary: £19,413.00 - £21,401.00
Salary per: annum
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Description:
Cross Keys Homes are an award-winning, innovative and commercially focused organisation with a social purpose.

This role will see you working within the Finance team within a £67m income p.a. organisation with a £55m p.a. capital expenditure budget dedicated to building up to 500 new homes per year.

We are currently looking to recruit an Accounts Payable Assistant to join our busy, professional and friendly team.

The suitable candidate will ideally have experience working within a finance function, have excellent attention to detail and the ability to communicate effectively at all levels within the business.

The purpose of this role is to be responsible for the accurate administration and prompt processing of Accounts Payable invoices and payment processing whilst communicating with internal and external stakeholders in relation to the Payables function, i.e. Payment scheduling, queries, chasing budget holders for approval and assist with internal/external reconciliations.

Core responsibilities include:

Undertake all administration promptly and accurately in connection with the life cycle of an accounts payable invoice, from the initial registering, checking details, seeking authorisation and processing the payments - in accordance with agreed terms by using cheque or automated credit. Assist the Finance Manager in operating the BACS payment system via weekly payment run upload. Work with the Finance Manager to maintain an appropriate control framework around the system. To liaise with external suppliers as required, ensuring that queries and matters arising are dealt with in a prompt and professional manner. Planning in advance for peak times and payment schedules to assist stakeholders to plan and forecast payments. Actively work towards resolving problems and implementing solutions (e.g. part payments, bring payments forward, obtain more information). To support and assist non-Finance staff with Payable procedures and policies to ensure smooth and robust invoice processing and approvals systems throughout the organisation, facilitating good accountancy practice that enables the Organisation to achieve its objectives. To prepare/maintain bulk invoicing splits and journal entries to enable accurate allocation of expenditure (e.g. Asset Management spend analysis by tenure); To produce accurate and periodic accounts payable reports providing appropriate audit trails to general ledger reporting, including input of departmental KPI's for the payable function. Actively support the Finance Manager in the conduct of internal and external audit programmes, liaising direct with the Audit Teams as required: Maintain effective internal communications with all staff to ensure an integrated contribution to the Organisation's objectives. Support the wider finance team with ad-hoc reporting and reconciliation activity. Requirements

Experience of working in a busy office department Experience of using finance system software Ability to support a learning culture for the organisationAbility to improve performance, respond positively to change, deliver results and contribute to a strong performance culture Ability to promote the Association’s work with a wide range of individuals. Good verbal, reasoning and written communication skills. An understanding of VAT accounting Ability to plan, organise and prioritise effectively, in order to achieve targets and meet deadlines Ability to interpret relevant information and analyse data Ability to problem solve Ability to deal with large volumes of data Ability to produce accurate work within tight timescales when required Ability to respond positively to a changing work environment Basic project/process management skills Ability to promote the Association’s work with a wide range of individuals Good numeracy skills Good IT skills Whilst we endeavour to contact all applicants, should you not hear from us within 21 days of applying please assume you have been unsuccessful on this occasion.

Benefits

Competitive salary of between £19,413 - £21,401 Working hours are Monday - Friday 9am - 5pm 25 days holiday Supportive team and management On site car park Discounted Car Valet on site Dry Cleaning Service Learning and development opportunities
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