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Finance Administration Assistant
Title: Finance Administration Assistant
Category: Administrative / Clerical
Job type: Permanent
Job status: Full Time
Salary: £20,001.00 - £30,000.00
Salary per: annum
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The key responsibility of the Finance Administration Assistant will be to support both the Sales Ledger, Purchase Ledger and General finance administration functions to ensure the smooth running of the Vehicle Hire finance office. Reporting into the Finance Analyst the role will have wide duties in working alongside the finance teams assisting the financial preparation, posting and analysis of data within these departments.

Key Responsibilities:

Sales Ledger:

Setting up new customer accounts in all systems accurately and filing in customer order.

Supporting credit control in the collection of aged debt by means of customer contact, logging and resolving invoice queries and allocation of cash within the daily banking.

Assisting in the Direct Debit process, ensuring these are set up and applied in a timely & accurate manner.

Producing and issuing statements to customers

Provide support to the daily/ monthly & yearly Sales ledger tasks where required

Purchase Ledger:

To open and distribute the post each day, ensuring that any Private Documents are treated sensitively and recording all penalty fines received daily. Printing all invoices/credit notes and statements which have been received via the shared email account.

Check and upload received invoices and credit notes, ensuring accurate receipting of purchase order numbers and transfer to the general ledger. Capital invoices should also be identified and processed as per procedure.

To support in the reconciliation of all received supplier statements and request copies of non-receipted invoices/credit notes.

Provide support to the daily/ monthly & yearly purchase ledger tasks where required

General Administration tasks:

Ensure V5s received are scan/ tagged & filed in a logical order, whilst also controlling the disposal element of the documentation. Support the Supervisor in the annual audit process to ensure we meet compliance requirements.

Logging MID paperwork and communicating with the rental teams. Securely archiving documentation as per the policy. Supporting the finance analyst with general administration, projects and other teams where required
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