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Administrator (Admin Shared Services)
 
Title: Administrator (Admin Shared Services)
Category: Other General Scientific Research & Analysis
Job type: Permanent
Job status: Full Time
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Description:
At Emerson, we are innovators and problem-solvers, focused on a common purpose: leaving our world in a better place than we found it. Each and every day, our foundational values—integrity, safety and quality, supporting our people, customer focus, continuous improvement, collaboration and innovation—inform every decision we make and empower our employees to keep reaching higher. As a global technology and engineering leader, we provide groundbreaking solutions for customers in industrial, commercial, and residential markets. Our Emerson Automation Solutions business helps process, hybrid, and discrete manufacturers maximize production and protect personnel and the environment while optimizing their energy and operating costs. Our Emerson Commercial & Residential Solutions business helps ensure human comfort and health, protect food quality and safety, advance energy efficiency and create sustainable infrastructure. Emerson, a Fortune 500 company with $15.3 billion in sales and 200 manufacturing locations worldwide, is committed to helping employees grow and thrive throughout their careers. Whether you’re an established professional looking for a career change, an undergraduate student exploring options or a recent MBA graduate, you’ll find a variety of opportunities at Emerson. Join our team and start your journey today. SUMMARY  OF  ROLE

The role of the Administrator is:

• to effectively carry out a wide range of administrative tasks for the overall business supporting a wide range of functions and Business Units.

• to provide reception support to ensure all visitors are routinely dealt with in an efficient and courteous manner on a rota basis whilst working as a member of the Administration Shared Services Team.

 

SPECIFIC  JOB  RESPONSIBILITIES

 

Your duties will include, but are not limited to:

• Provide general administrative support which may include typing services e.g. reports, letters and any other documents as requested by the business;

• Upload new agreements to relevant systems and databases (e.g. the Global Contract Services and European Law Department);

• Ensure accurate and timely organisation of all filing and archiving of paperwork and documents including any computer-based information to be organized and retained in line with the Corporate Record Retention guidelines;

• Maintain SharePoint sites as requested by the business (where appropriate);

• Offer Visa application support (e.g. preparing letters of invitation after HR approval has been given and preparing outgoing business visitor visa applications for UK passport holders);

• Do any ad hoc administrative tasks/requests (for example last minute travel bookings that are not able to be provided by Cluj travel bookers);

• Ensure the Reception area is presentable and managed at all times during normal working hours of  09:30 to 18:00;

• Provide telephonist service for incoming calls (answer calls where possible within 3 rings), handling queries, redirecting calls, taking and passing on messages in an accurate and timely manner;

• Receive and welcome visitors to the site, issue visitor pass, give instruction on emergency evacuation procedures and announce visitors;

• Ensure visitors are dealt with in an efficient, courteous and professional manner;

• Prepare Staff and Visitor badges and data maintenance of the Access System;

• Manage meeting room bookings;

• Arrange assignee’s accommodation and other requirements around the UK, perform inspections, liaise with Landlords or assignee’s (e.g. issuing equipment and handling complaints assignees);

• Ensure timely distribution of internal announcements to all relevant site and home based staff ;

• Ensure that all incoming mail is sorted and distributed to relevant departments;

• Ensure all outgoing mail is logged and franked ready for Royal Mail collection ;

• Maintain daily operation of the franking machine, including monitoring and re-ordering of credit facilities ;

• Support Health and Safety for the site ensuring regular testing of the fire alarm system;

• Other responsibilities or tasks that are within your skills and abilities, whenever reasonably instructed.

REQUIRED  QUALIFICATIONS  AND  EXPERIENCE

• At least 1 or 2 years of professional experience in a similar position or proven experience and competence in word processing/typing;

• Availability to work from 9:30 AM to 18:00 PM from Monday to Friday;

• Standard grade in English and Maths; 

• Excellent communication and interpersonal skills;

• Ability to work on own initiative with minimum supervision;

• Competent with Microsoft office applications, especially Word, Excel, PowerPoint, Outlook and SharePoint.
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